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What to Consider When Choosing Your Event Venue

women in masquerade masks, event venue

Choosing the perfect venue for your special event is no easy task, and there are a lot of factors to consider. The venue’s price, available dates, location, parking availability, accommodations for your guests… the list of things to think about can go on and on and you do not want to make a costly mistake!

The good news is that if you are hosting an office party, holiday party, baby shower, family reunion, or other special event, there’s no need to stress — The Christy has broken it down for you to help make choosing an event venue simple!

Here are the most important things to think about when choosing a party venue, banquet center, or private event space for your special event.

The Cost of the Venue

For most, price is going to be a factor when choosing an event space. Whether you are planning a family reunion, hosting a birthday party, or celebrating the holidays with your coworkers, you expect and deserve good value for every dollar you spend.

When making a budget, it’s important to be realistic. Do your research on the price of local venues to get an idea of how much you should dedicate to the venue, then allocate the rest of the money to other efforts. And once your budget is set, stick to it!

Guest Count

The number of guests you’re inviting to your event could play a huge role in which venue option you choose. From party spaces for more intimate private events to banquet centers for large corporate functions, you’ll need to ask your venue what their max capacity is and decide if that makes sense for the event you’re hosting.

Catering

Events usually serve food, and the way to make a good event great is to have delicious food! If you know you’ll be needing a catering service for your event, make sure to have a tasting. The food may end up being the deciding factor for whether or not you want to select that event venue. The Christy provides professional catering and an array of tasty menu options for you to choose from to create the perfect menu for your event!

Party Planners

Many special event venues offer party planning. Even if you are experienced planning events, having a professional event planner available that is familiar with the specific venue could be a huge bonus. Having a second set of eyes and the extra hands to help get everything in order can ease your stress. If you know you are wanting some additional help, choosing a venue that offers event planners is critical.

Parking

Chances are most of the guests at your baby shower, holiday party, office party, and other private events will be arriving by car, so the event venue you choose will need plenty of parking to accommodate their vehicles.

Ample parking is often underappreciated but is a very important part of choosing the perfect private event venue. A safe and well-lit parking lot is essential for nighttime events, while a good number of accessible spots will be very important for a banquet center accommodating a large number of guests.

Accommodations

If you have guests coming in from out of town, it is important to look for an event venue with overnight accommodations nearby, especially for parties and corporate events where guests are coming in from many different parts of the country.

Choosing a banquet center that is close to hotels is a big plus. For those out-of-town guests, the ability to stay overnight in comfort could be a crucial deciding factor if they can attend the event. The Christy has locations in St. Louis and O’Fallon, MO that are both conveniently located to accommodations, making it easier for guests to stay overnight if needed!

Availability of Preferred Dates

Having a flexible date could definitely make your job as party planner or event host easier and will allow you to focus more on other factors when choosing your venue. But party spaces can fill up very quickly, so if you have a desired date in mind, you may want to act fast.

Contact Our Special Events Venue in St. Louis

Some factors may be more important to you but all of these things should be considered when choosing your event venue.

When planning your next holiday party, office party, baby shower, or other special event, look no further than The Christy in St. Louis and O’Fallon, MO! We deliver exceptional service and provide a gorgeous party space for all types of events. Contact us today to book your private event!